{"id":55090,"date":"2025-12-29T17:00:00","date_gmt":"2025-12-29T16:00:00","guid":{"rendered":"https:\/\/www.11onze.cat\/?p=55090"},"modified":"2025-12-19T09:42:12","modified_gmt":"2025-12-19T08:42:12","slug":"closing-year-properly","status":"publish","type":"post","link":"https:\/\/www.11onze.cat\/en\/magazine\/closing-year-properly\/","title":{"rendered":"Closing the year properly"},"content":{"rendered":"<div class=\"component text\">\n  <div class=\"container\">\n\n\n    <div class=\"row\">\n      <div class=\"col  col-lg-8  offset-lg-2\">\n        <h3><b>The final days of the year are unforgiving. For thousands of freelancers and small businesses, the year-end closing is a race against the clock in which any oversight can turn into an unexpected penalty, a costly tax adjustment, or a suffocating January.<\/b><\/h3>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Balancing the accounts, reviewing invoices, adjusting inventories, and anticipating expenses is not merely an administrative task: <\/span><b>it is a protective operation, almost an act of self-defence <\/b><span style=\"font-weight: 400;\">in a tax environment that, all too often, works against small business owners.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Closing a financial year properly is a way to anticipate problems and reduce risks. In a system that frequently rewards bureaucracy more than productivity, control and foresight are the only real refuge. <\/span><b>Careful planning strengthens the health of the business, minimizes the burden of administrative obligations<\/b><span style=\"font-weight: 400;\">, and avoids rushed decisions that only create more tension. Ultimately, it is about creating a roadmap that allows 2025 to be left behind calmly and 2026 to be approached from a far more prepared position.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the elements that sets the pace of this closing process is document management. Every December, many freelancers discover that t<\/span><b>he real issue is not the tax authority, but the disorder<\/b><span style=\"font-weight: 400;\"> that has been accumulating for months.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A unissued invoice, a payment forgotten in an email thread, or an incorrectly recorded date can completely alter the taxable base for personal income tax or corporate tax, distort VAT, or artificially inflate cash flow. Reviewing all documentation is, admittedly, a thankless and tedious task;<\/span><b> but it is also the only way to ensure that the accounting snapshot presented at year-end faithfully reflects the reality of the business<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><b>Deductions and prepaid expenses<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">In this review process, there are tools that often go unnoticed. One of them is the possibility of <\/span><b>deducting VAT on unpaid invoices once six months have passed since the invoice was issued, or only three months in the case of SMEs<\/b><span style=\"font-weight: 400;\">. This is a legal and protective measure that many businesses overlook and that can represent significant savings at a time of year when every euro counts. Knowing one\u2019s tax rights is just as important as meeting one\u2019s obligations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Another smart year-end move is the prepayment of expenses. If 2025 is expected to be weaker, or if this year\u2019s turnover has been higher than usual, <\/span><b>advancing recurring expenses can be a very effective tax strategy<\/b><span style=\"font-weight: 400;\">. This includes domains, hosting, software, professional services, or office supplies that would have to be contracted anyway during the first months of the new financial year. It is not about spending for the sake of spending, but about optimizing the tax result and preventing the state from taking a share of income that will not be repeated. The calendar itself can be a tool for savings when used wisely.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The same reasoning applies to investments and depreciation. If you operate under the direct assessment regime and plan to renew IT equipment, machinery, furniture, or carry out improvements to your premises, waiting until March, may make little sense. Anything with <\/span><b>a useful life of more than one year is depreciable, and any acquisition made before December 31 will begin generating depreciation in the current financial year<\/b><span style=\"font-weight: 400;\">. This is an intelligent way to smooth profits and avoid tax spikes that later become difficult to manage.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Moreover, investing in operational improvements has effects that do not appear in any tax report but are felt in everyday operations: <\/span><b>higher productivity, less wasted time, and greater responsiveness<\/b><span style=\"font-weight: 400;\">. For many businesses, efficiency is not a luxury; it is a necessity to remain competitive.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><b>The weak point of many inspections<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">One of the most sensitive, yet most frequently overlooked, areas is inventory. Tax authorities <\/span><b>pay particular attention to stock valuation because this is where the most common accounting inconsistencies tend to be hidden<\/b><span style=\"font-weight: 400;\">. Inflated stock creates profits that do not exist; undervalued stock generates distrust and may be interpreted as an irregularity. This is why, at year-end, it is advisable to carry out a realistic valuation, remove defective materials, and ensure that physical inventory matches accounting records. It is a laborious task, but it is what separates peace of mind from a potential inspection.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Reviewing freelancers\u2019 social security contributions is another essential exercise. <\/span><b>Under the new contribution system based on real income, many professionals are paying either too much or too little<\/b><span style=\"font-weight: 400;\">. Underpaying leads to an upward adjustment; overpaying means having advanced money to Social Security unnecessarily. Spending a few minutes reviewing 2024 income, the applied bracket, and whether it is worth requesting a change \u2014 which will take effect in March \u2014 <\/span><b>can result in annual savings of between \u20ac300 and \u20ac800<\/b><span style=\"font-weight: 400;\">. Few one-minute actions offer such a high return.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The same logic applies to withholdings and advance tax payments. Many professionals face an uncomfortable paradox: they either reach their income tax return with an unexpected tax hit, or they discover that they have been financing the state because the applied withholding rate was too high. <\/span><b>Reviewing whether it makes sense to increase the rate from 7% to 15%, comparing income with withheld amounts<\/b><span style=\"font-weight: 400;\">, or making an additional advance payment if a significant adjustment is expected is a smart way to avoid surprises. Adjusting now is always better than regretting it in the spring.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are also particularly sensitive areas, such as vehicle deductions. This is a field full of confusion, where many businesses make deductions that cannot be justified and are therefore prone to penalties. The tax authority is clear: only expenses that can be documented as having a 100% professional use are deductible. This requires usage logs, <\/span><b>documentation consistent with the business activity, and maintenance and fuel invoices clearly linked to the business<\/b><span style=\"font-weight: 400;\">. Without this evidence, the deduction does not stand.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><b>The art of avoiding unpleasant surprises<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Grants and subsidies also require attention. They can be a relief for many businesses, but they can also become a trap if their conditions are not met. <\/span><b>Most penalties do not arise from bad practice<\/b><span style=\"font-weight: 400;\">, but from oversights: incomplete justifications, unnoticed deadlines, or unmet requirements. Reviewing every detail, every condition, and every document is essential. There is no such thing as a cheap subsidy if it later has to be repaid with interest.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And after all this, the most important element still remains: cash flow.<\/span><b> It is the lifeblood of the business and what allows it to survive the toughest months of the tax calendar<\/b><span style=\"font-weight: 400;\">. Year-end is the time to analyze the cash cycle, calculate whether there is enough buffer to face the first-quarter tax wall \u2014 combining VAT, income tax, and contributions \u2014 and identify clients who consistently pay late. Without liquidity, no tax strategy can compensate for a suffocating <\/span><span style=\"font-weight: 400;\">January.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finally, no business should enter 2025 without a compass. <\/span><b>Defining revenue targets, adjusting pricing strategy, planning investments, and establishing a minimum cash reserve is the way<\/b><span style=\"font-weight: 400;\"> to face the year with control rather than improvisation. Without a map, 2025 will run you over; with a map, you set the pace.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><b>A system that forces constant balancing<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">All of this takes place in a context that offers little support. Freelancers and SMEs sustain a large part of the country\u2019s economic fabric, yet they continue to bear a disproportionate fiscal and administrative burden. The state keeps breaking tax collection records, while middle incomes suffer the most. <\/span><b>The system is not designed to make life easier for small business owners, but to collect revenue<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For this reason, <\/span><b>carrying out an impeccable year-end closing is not an option but a survival strategy<\/b><span style=\"font-weight: 400;\">. Preparing, anticipating, and acting is the best way to protect the business in an environment that does not forgive mistakes.<\/span><\/p>\n<p><b>11Onze is the community fintech of Catalonia. Open an account by downloading the app El Canut for <\/b><a href=\"https:\/\/play.google.com\/store\/apps\/details?id=com.e11onze.app&amp;utm_source=emailing&amp;utm_campaign=CANUT+launch\"><b>Android<\/b><\/a><b> or <\/b><a href=\"https:\/\/apps.apple.com\/us\/app\/11onze\/id1566129237?utm_campaign=El+Canut\"><b>iOS<\/b><\/a><b> and join the revolution!<\/b><\/p>\n\n      <\/div>\n    <\/div>\n  <\/div>\n<\/div>\n\n\n<div class=\"component cards\">\n  <div class=\"container\">\n    <div class=\"row\">\n      <div class=\"col col-xl-8 offset-xl-2\">\n        <h1>If you would like to learn more about this topic, we recommend:<\/h1>\n        <div class=\"cards__wrapper\">\n          <div class=\"card\">\n            <a href=\"https:\/\/www.11onze.cat\/en\/magazine\/year-end-taxation-catalonia\/\" class=\"card-link\" target=\"_self\"><\/a>\n            <div class=\"card-img\">\n              <img decoding=\"async\" src=\"https:\/\/www.11onze.cat\/wp-content\/uploads\/2025\/11\/THUMBNAIL_Fiscalitat_final_any-768x512.jpg\" class=\"card-img-top\" alt=\"\">\n                <span class=\"card-category\">Economy<\/span>\n            <\/div>\n            <div class=\"card-body\">\n              <p class=\"card-title p2\"><strong>Year-end taxation in Catalonia<\/strong><\/p>\n              <span class=\"card-time\">7 min read<\/span>\n              <p class=\"card-text small\">As the last week of December approaches, the&#8230;<\/p>\n            <\/div>\n          <\/div>\n\n\n          <div class=\"card\">\n            <a href=\"https:\/\/www.11onze.cat\/en\/magazine\/9-families-struggling-make-ends-meet\/\" class=\"card-link\" target=\"_self\"><\/a>\n            <div class=\"card-img\">\n              <img decoding=\"async\" src=\"https:\/\/www.11onze.cat\/wp-content\/uploads\/2023\/07\/THUMBNAIL_FAMILIES_FINAL_MES-768x512.jpg\" class=\"card-img-top\" alt=\"\">\n                <span class=\"card-category\">Economy<\/span>\n            <\/div>\n            <div class=\"card-body\">\n              <p class=\"card-title p2\"><strong>9% of families struggling to make ends meet<\/strong><\/p>\n              <span class=\"card-time\">7 min read<\/span>\n              <p class=\"card-text small\">The Bank of Spain warns that 1.6 million households&#8230;<\/p>\n            <\/div>\n          <\/div>\n\n\n          <div class=\"card\">\n            <a href=\"https:\/\/www.11onze.cat\/en\/magazine\/how-spanish-banks-make-much-money\/\" class=\"card-link\" target=\"_self\"><\/a>\n            <div class=\"card-img\">\n              <img decoding=\"async\" src=\"https:\/\/www.11onze.cat\/wp-content\/uploads\/2024\/01\/THUMBNAIL_banca_espanyola-768x512.png\" class=\"card-img-top\" alt=\"\">\n                <span class=\"card-category\">Economy<\/span>\n            <\/div>\n            <div class=\"card-body\">\n              <p class=\"card-title p2\"><strong>How Spanish banks make so much money<\/strong><\/p>\n              <span class=\"card-time\">7 min read<\/span>\n              <p class=\"card-text small\">Spain\u2019s main banks have obtained a record annual profit&#8230;<\/p>\n            <\/div>\n          <\/div>\n\n              <\/div>\n              <br>\n              <br>\n              <div class=\"cards__wrapper\">\n\n        <\/div>\n      <\/div>\n    <\/div>\n  <\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":71,"featured_media":55092,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":true,"content-type":"","footnotes":""},"categories":[1],"tags":[172],"class_list":["post-55090","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-economy"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - 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